Role Description – Plastikeers

MEETING ROLES

Meeting Lead

The Meeting Lead is the meeting’s director and host. A member typically will not be assigned this role until they are thoroughly familiar with the club and its procedures. As the Meeting Lead, you:

Review the meeting agenda here from your vice president education.
- Ensure all club participants know their roles and responsibilities.
- Introduce speakers during the club meeting, including their speech topic, project title, objectives, delivery time, etc. during your introduction.
- Ensure smooth transitions between speakers during the club meeting.

Timer

Taking on this role improves time management skills.

One of the skills a Gavel Club member practices is delivering a speech within a specific time. The timer is responsible for monitoring time for each meeting segment and each speaker.

As Timer, you:

Acquire the timer and the timing cards from the counselor and know how to use them.
Explain the timing rules and demonstrate the signal procedure if called upon to do so.
Throughout the meeting, listen carefully to each participant and signal them accordingly.
When called to report, announce the speakers’ names and the time taken.
After the meeting, return the timing/signaling equipment to the counselor.

At our Gavel Club, the timer will also be called upon to record the attendance.

Grammarian & Ah Counter

Taking on this role improves vocabulary, grammar, critical listening skills and evaluation skills

The grammarian plays an important role in helping all club members improve their grammar and vocabulary. As grammarian you:

When introduced during the club meeting, explain the role of the Grammarian.
Record overlong pauses, overused words and filler sounds relied upon too often by all speakers. Examples: and, but, so, you know, ah, um.
Write down the language and grammar usage of all speakers, noting incomplete sentences, mispronunciations, grammatical mistakes, non-sequiturs, malapropisms, etc. Example: “One in five children wear glasses” should be “one in five children wears glasses.”
Request a copy of the Ah-Counter’s log from your sergeant at arms. If a log is not available, be prepared to take notes.

Speaker

Taking on this role improves critical thinking, confidence and public speaking skills

Every speaker is a role model, and club members learn from one another’s speeches. As a meeting speaker, you:

Prepare, rehearse and present a speech during the club meeting.
Arrive early to rehearse on site and make sure your slides are loaded to the computer.
Discuss your goals, strengths and weaknesses with your evaluator prior to giving your speech.

Evaluator

Taking on this role improves active listening, critical thinking and positive feedback skills.

Evaluation is the heart of the Toastmasters educational program. You observe the speeches and leadership roles of your fellow club members and offer evaluations of their efforts, and they do the same for you. As evaluator you:

Ask those you’ve been assigned to evaluate what they will present and what they wish to achieve.
Provide objective verbal and written evaluations for speakers.
When giving any evaluation, offer praise as well as constructive criticism.
Use the Evaluation form located here.

General Evaluator

Taking on this role improves critical thinking, organization, time management, motivational and team-building skills.

The General Evaluator evaluates everything that takes place during the club meeting. In addition, the General Evaluator conducts the evaluation portion of the meeting and is responsible for the evaluation team: the speech evaluators, grammarian and timer. As General Evaluator, you:

Ensure other evaluators know their tasks and responsibilities.
Explain the purpose and benefits of evaluations to the group.
Identify and confirm meeting assignments with the timer and grammarian.
Confirm the club meeting program and/or checklist with the Meeting Lead.
During the meeting, take notes and report on all club proceedings to evaluate things such as timeliness, enthusiasm, preparation, organization, performance of duties, etc.

Table Topics Speaker

Taking on this role improves confidence and impromptu speaking skills.

Table Topicsis a long-standing Toastmasters tradition intended to help members develop their ability to organize their thoughts quickly and respond to an impromptu question or topic.

Table Topics typically begins after the prepared speech presentations.
The Meeting Lead will introduce the Topicsmaster, who will give a brief description of Table Topics and then call on respondents at random.
Your response should express your thoughts clearly and succinctly, lasting one to two minutes.

Any more questions? Feel free to write us a mail!

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